User Groups are predefined groups of users within your organisation that allow you to share content with multiple people simultaneously. Instead of adding team members one by one, you can share with an entire group.

Company Admins can create User Groups. Go to Settings -> Company -> User Groups. Here, you can create new groups and modify existing ones.

To create a new user group, press “+ Create User Group”. A drawer opens where you can give the group a name and description, and add users. Users are not limited, so you can add a user to as many groups as you wish. The group can have any kind of users, professional and light.

When pressing “Create,” a new group is added to your organisation, and users can start using it.

If you wish to edit a user group, click the User Group card, and a drawer opens. You can edit the name, description, and users there.

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When you have a search case or collection that you would like to share for a user group, select Share either from the My search cases or My collections list, or in the search case or collection itself, press the Share button. A drawer opens where you can add single users, as well as user groups to share the content with.

The receivers will receive a notification based on their notification settings. The message is included in the notification.

If you are sharing a monitored search case, the receivers will receive the weekly/monthly/quarterly monitoring email and see the number indicating the unseen monitored results in the My search cases list.